Website Terms of Use
Purpose: Defines the legal agreement between the website user and your company, including disclaimers, limitations of liability, and conditions for website use.
Where to Place It:
Dedicated “Terms of Use” Page (linked in the website footer)
Linked in the Privacy Policy
Website Privacy Policy
Purpose: Explains how the website collects, processes, and protects personal (non-PHI) data.
Where to Place It:
Dedicated “Privacy Policy” Page (linked in the website footer)
Linked in the Terms of Use
Linked anywhere users provide personal data (e.g., contact forms, scheduling forms)
Website Notice of Privacy Practices (HIPAA)
Purpose: HIPAA-required document that explains how Protected Health Information (PHI) is handled, patient rights, and legal compliance.
Where to Place It:
Dedicated “Notice of Privacy Practices” Page (linked in the website footer)
Linked in the Privacy Policy
“Patient Resources” section, if applicable
Website Good Faith Estimate (GFE Website Policy)
Purpose: No Surprises Act (NSA) requires healthcare providers to inform patients about their balance billing protections and Good Faith Estimate (GFE) rights.
Where to Place It:
As a link at the bottom of your website
“Patient Resources” section, if applicable
Website Footer Disclaimers
Website Footer Disclaimer (Appears on Every Page)
Purpose: Provides quick legal disclaimers for medical advice, privacy, and liability.
Where to Place It:
At the bottom of every webpage (footer section).
Website Contact Form Disclaimer
Purpose: It ensures users understand the limitations of online communication, potential security risks, and that submitting a form does not create a provider-patient relationship.
Where to Place It:
Directly next to or beneath the contact form